Payroll Coordinator

Calling all rule-breakers, innovators & fun-loving self-starters! Are you smart, sassy & scrappy? Do you love to laugh out loud? You’re just what we’re lookin’ for, Gorgeous! We’re Benefit Cosmetics, the indie beauty brand-turned-prestige powerhouse under leading luxury products group Louis Vuitton Moet Hennessy. Founded in 1976 by twins Jean & Jane Ford in San Francisco, today we’re in 59 countries with more than 3,000 BrowBars & 6,000 trained service experts worldwide. At Benefit, we believe laughter is the best cosmetic, because when we’re laughing & having fun, that’s when we’re our most beautiful. We're known to work smart & laugh hard. Sound like you? You’ve come to the right place! Benefit Cosmetics have an exciting opportunity available for a Payroll Coordinator to join our team.

Job Purpose

To ensure the accurate and timely processing of payroll for Benefit Cosmetics UK, ROI, IOM & Jersey employees, manage statutory deductions, supporting benefit administration, and act as the first point of contact for payroll, pension and benefits queries. This role plays a key part in ensuring compliance with HMRC and UK employment legislation, as well as maintaining excellent employee experience.

Key Responsibilities

Payroll Administration
• Collate, verify, and input monthly payroll data for all employees, including starters, leavers, changes, overtime, bonuses, commissions, maternity, pension and deductions.
• Liaise with external payroll bureau / provider to ensure payroll is processed accurately and on time.
• Perform pre- and post-payroll reconciliations; resolve discrepancies swiftly.
• Ensure compliance with UK statutory requirements (Income Tax, NICs, SSP, SMP, SPP, student loans, attachment of earnings orders, etc.).

Hold in person Head office and Field inductions to inform new starters on the systems

Managing the Payroll inbox

Benefits Administration
• Administer UK benefit schemes (private medical, dental, life assurance, season ticket loans, employee discounts, etc.).
• Manage auto-enrolment pension scheme in line with The Pensions Regulator, including enrolments, opt-outs, contributions, and communications.
• Maintain accurate benefit and pension records; reconcile invoices from providers.
• Handle employee benefit queries and liaise with providers/brokers where necessary.

Manage the data for our allocation and liaise with other teams to provide this benefit

To assist with our yearly benefit renewals and help with the data

Assisting with the running of our company car fleet

HR / Employee Support
• Support HR team with onboarding and offboarding to ensure payroll and benefit accuracy for new starters and leavers.
• Ensure data integrity across HRIS  and payroll systems (GDPR compliant).
• Provide regular and ad hoc payroll/benefit reports to HR and Finance teams.

Compliance & Continuous Improvement
• Keep up to date with UK payroll legislation and benefit regulation; implement necessary changes.
• Assist with payroll audits and internal controls.
• Identify and recommend process improvements to increase efficiency and accuracy.

Skills & Experience Required
• 2+ years’ payroll experience in a UK environment (retail or multi-site advantageous).
• Strong knowledge of UK payroll legislation, HMRC requirements, and pension auto-enrolment.
• Experience with payroll/HRIS systems (ADP IHCM desirable).
• Excellent numerical and analytical skills; strong attention to detail.
• Proficient in Microsoft Excel and general Office tools.
• Strong interpersonal and communication skills; able to handle employee queries professionally.
• Ability to prioritise workload and meet tight deadlines.
• High level of confidentiality and integrity.

• CIPP qualification desirable
• Previous experience in submit Real Time Information (RTI) to HMRC and ensure all statutory reporting is compliant.
•  Previous experience in Prepare year-end returns (P60, P11D, P45, etc.) and assist with PAYE Settlement Agreements.